Guides · 19 October 2026 · 4 min
Set up your workspace
Create the account, put your legal details on the invoice, then add a client and a project.
Create one workspace
Open Create a workspace. Work Desk is one freelancer and one workspace: there are no team seats. Enter your name, a workspace name, your email, and a password of at least 8 characters. Choose Español or English. That choice is the language of the sidebar after you sign in. The public site uses its own switch (ES / EN) and does not change the workspace language.
A Google button appears only when this server has Google sign-in configured. If you do not see it, use email and password.
Put your details on the invoice
Open Settings (Ajustes). Fill in the legal name, NIF, address, and the currency, which starts as EUR. IBAN and Bizum are optional and print with your payment details. The invoice series starts as F, so the first issued invoice is numbered F-2026-0001. Set the default IVA (21, 10, 4, or 0) and the default IRPF (15, 7, or 0). Save.
The forgotten-timer guard starts at 4 hours, and there is an end-of-day time. Leave them, or change them, before you rely on the warning.
Add a client and a project
Open Clients in the sidebar (Clientes). The page heading still reads Clients. Save a name. Add email, NIF/CIF, address, city, and postal code when you want them on the invoice.
Open Projects (Proyectos). Pick the client, name the work, and choose Hourly or Fixed fee. An hourly project needs the rate. A fixed-fee project needs the fee. Save. You can track time against either kind.